Copy of Fixing Mistakes in Dynamics 365 Business Central: Reversing/Undo Posted Purchase Receipt Lines in Business Central (BC)

Reverse Purchase Receipts

In this blog series, we are covering how to correct transactions inside of Dynamics 365 Business Central (BC).

This week, we will cover reversing posted purchase receipts created inside BC. This is how you fix incorrect quantities, lot numbers, or just issues created when receiving the wrong purchase order.

To reverse or undo a quantity on a posted purchase receipt 

The following steps describe how to undo a posted receipt of items or resources. The steps are similar for posted shipments. 

1. Use the global search icon, enter Posted Purchase Receipts or Posted Purchase Receipt Lines, and then choose the related link. 

Find the window you need

2. Open the posted receipt that you want to undo by clicking on the document number or click on show document (posted purchase receipt lines window)

   
   

3. 

   Search and filter to find the correct purchase receipt

3. Select the line or lines that you want to undo using select more on the lines.  

Use select more to grab one or more items.

4. Choose Undo Receipt action. Then select yes.  

   
   

   

   Choose yes to proceed

A corrective line is added under the selected receipt line. If the quantity was received in a warehouse receipt, then a corrective line is added on the posted warehouse receipt. 

The Quantity Received and Qty. Rcd. Not Invoiced fields on the related purchase order are set to zero.

Make sure you create a new warehouse purchase receipt if you plan on receiving it again.  

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